Real Estate Assistant - Part-time, mostly REMOTE

Part-Time Real Estate Assistant / Transaction Coordinator

Luxury Home Builder | Houston, TX 77024 | Mostly Remote A luxury home builder in Houston is seeking a highly organized, self-motivated Real Estate Assistant / Transaction Coordinator to support our lead agent and the broader team. This is a mostly remote position with occasional in-office meetings, offering the flexibility of part-time hours today with the potential to grow into a full-time role.

Position Details

  • Pay: $25–$30/hour
  • Classification: 1099 or W2 (open to either)
  • Hours: Guaranteed 20 hours/week, mostly Monday–Friday
  • Schedule: Mostly remote with occasional in-office meetings; some weekends required for open houses
  • Growth Path: Opportunity to grow into a full-time position

Day-to-Day Responsibilities

  • Manage administrative workload and daily priorities for the lead agent
  • Write contracts
  • Update and maintain CRM
  • Organize daily operations and shifting priorities
  • Handle business administrative tasks: flyers, client gifts, sign scheduling, inspections, appraisals, and closings
  • Keep projects and communications organized
  • Manage residential transactions from contract through closing
  • Coordinate inspections
  • Prepare and manage listing paperwork
  • Review and organize contracts
  • Track deadlines and ensure files remain compliant
  • Assist agents with contracts, listing coordination, inspection scheduling, transaction paperwork, and general administrative support
  • Review and organize plans and business documentation
  • Coordinate with builders, vendors, and clients
  • Support onboarding of new builder clients and new agents

Must-Haves

Experience

  •  2–3 years of real estate experience as an agent or as a licensed assistant to a top-producing agent
  • Active Texas Real Estate License
  • Flexibility in schedule, most of hours are M-F although will be open houses on weekends etc. 
***LOCAL CANDIDATES ONLY 

Please Note: This position is open to candidates who are authorized to work in the United States without the need for current or future visa sponsorship. We are not able to consider C2C arrangements or third-party submissions.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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