AI at Zapier

At Zapier, we build and use automation every day to make work more efficient, creative, and human. So if you’re using AI tools while applying here - that’s great! We just ask that you use them responsibly and transparently.

Check out our guidance on How to Collaborate with AI During Zapier’s Hiring Process, including how to use AI tools like ChatGPT, Claude, Gemini, or others during our hiring process - and when not to.

About the Role

Support Readiness drives scalable, AI-driven systems and frameworks that ensure Support is prepared, confident, and aligned for every product and feature launch. To achieve this, the Readiness Program Manager (RPM) ensures that readiness, knowledge, and training operate as one cohesive ecosystem that continuously improves over time.

This role bridges project management, knowledge governance, and readiness to orchestrate the flow of information between Support, Product, Build, and the wider GTM team. The RPM ensures that everyone in Support has the right mix of knowledge and enablement, at the right time, to deliver a fast, accurate, and exceptional customer experience.

The RPM also owns Support’s training framework, along with the Readiness Specialist, and will partner with Tech Leads and Global Support ICs to coordinate new hire, upskilling, and refresher training. The RMP will foster feedback loops between Quality, VoC, and the queue-facing roles to understand pain points, trends, gaps, and insights that can be addressed through training initiatives.

Things You’ll Do

AI Integration & Process Optimization

• Essential to this role is implementing AI-driven frameworks, tools, and workflows that streamline readiness access, tracking, and insight generation.

• Partner with Technical Support Operations and Zapier on Zapier teams to formulate projects, ensure frameworks align with Support Brain and CoPilot initiatives, and to define success metrics for usage, content accuracy, confidence, and governance.

• Build frameworks for human-in-the-loop QA and readiness validation, aligning with Zapier’s AI orchestration principles.

Readiness Ownership

• Help direct/coordinate the day-to-day work of the Readiness Specialist, including readiness coordination, live trainings, curriculum refinement, knowledge updates, and general content creation, updates, and validation. There are no people management responsibilities associated with this role.

• Own and continuously evolve Support Readiness, ensuring it’s scalable, predictable, measurable, and meeting ICs where they’re at. Here’s what this might look like:

  • Evolving our current approach to Readiness to lean more heavily on AI and automation to ensure notifications are timely, relevant, drive engagement, and are surfaced to ICs in the right places.

  • Creating and managing end-to-end readiness for new products and features by collaborating with Product and Build. As Product and Build standardize their use of ProductBoard and Epics, there’s an opportunity to build the robot and reduce the manual efforts readiness currently requires.

  • Coordinating the delivery of readiness materials with Support Teams, including live sessions, demos, async learning materials, etc.

  • Utilize data and metrics to understand the impact and engagement of readiness efforts to make course corrections as needed to drive engagement.

  • Seek out readiness feedback via office hours, small team meetings, listening tours, etc., every planning cycle to ensure we’re meeting the readiness needs of Support.

• Oversee the new hire training framework for Global Support, ensuring onboarding content and delivery align with Zapier’s readiness standards and technical expectations.

  • Update and evolve our current new hire curriculum to be more technical and revolve around on-the-job training with agents in the queue.

  • In partnership with QA, Tech Leads, and MTLs, identify and coordinate coaching, upskilling, and refresher sessions post-graduation.

  • Standardize daily progress updates and feedback for new hires and MTLs.

• Continuously collaborate with Tech Leads, Readiness Specialist, and Global Support ICs to identify and address emerging enablement needs.

  • Utilize data to drive upskilling decisions based on metrics, QA, satisfaction, etc.

  • Sandboxing opportunities to connect new product and feature readiness with

Cross-Functional Readiness & Enablement

• You’ll serve as the primary readiness point of contact between Product and Engineering, ensuring Support is informed, trained, and ready for new product and feature releases.

• You’ll be the Support stakeholder for readiness efforts that span Go-to-Market, Product, Build, and other departments, where you’ll distill the impacts for Support and help the team plan accordingly.

• Drive engagement and change management across Support by facilitating clear communications around product changes, launches, and readiness milestones. This could include creating content, updating knowledge, delivering launch communications, recording/hosting training sessions, etc., to ensure zero-day readiness for new products and features.

• You’ll help to delegate and manage the day-to-day workload of a Readiness Specialist, but you won’t be responsible for being their people manager.

Knowledge & Content Governance

• You’ll own the next iteration of our knowledge management and governance approach. This will include building and refining GPTs to help create knowledge content, implementing a system for knowledge submissions, and creating and managing frameworks that prioritize and surface knowledge base articles, Rover notes, macros, etc., that need to be reviewed for accuracy and completeness.

• Collaborate with TSO to establish review cadences and validation workflows for AI-generated content, ensuring human oversight and compliance alignment.

• Identify content and process gaps surfaced through QA, Tech Leads, Escalations, or VOC, etc., and address those gaps through readiness initiatives.

Measurement & Continuous Improvement

• Define and track readiness success metrics (e.g., escalation reduction and readiness confidence scores).

• Collect and synthesize insights from QA, Tech Leads, Escalations, Support, and VoC teams to improve future launches.

• Lead retrospectives on major launches to identify systemic improvements and codify learnings.

What Success Looks Like

• Support consistently achieves timely readiness for product and feature launches.

• Product and Support operate with clear communication loops, fewer surprises, and better launch outcomes.

• Knowledge and enablement content is accurate, accessible, and AI-assisted, improving handle time and CSAT.

• New hires gain diverse on-the-job training experiences, leading to quicker troubleshooting and tooling proficiency, higher confidence in technical knowledge, and a deeper understanding of our product.

• Launch a unified Readiness & Training Framework that connects onboarding, product launches, and ongoing enablement.

• Deliver consistent readiness reports and insights to Support and Product leadership.

• Establish measurable benchmarks, metrics, and feedback loops for readiness content, engagement, and new hire ramp time.

Key Qualifications

• 5+ years of experience in Program Management, Enablement, or Knowledge/Change Management (ideally within a Support or Operations org).

• Proven ability to manage complex, cross-functional initiatives with multiple stakeholders and dependencies.

• Strong understanding of product readiness, enablement strategy, and knowledge management principles.

• Experience designing and managing new hire training or onboarding frameworks.

• Excellent communication and relationship-building skills — able to navigate ambiguity and drive alignment across diverse teams.

• Ability to scale processes, frameworks, and generate resources using AI and automation.

• Data-driven mindset: able to define, track, and interpret success metrics that demonstrate readiness impact.

• Comfortable working autonomously in a remote, fast-paced environment.

Skills and Attributes

• Curious & Fast-Moving: Always staying ahead of product changes, new tools, and evolving workflows, with a keen desire to explore faster and better ways to enable the Support Team.

• Passionate About AI: You have a proven track record of leveraging AI to improve processes or performance. In this role, you’ll be expected to identify ways we can work smarter using technology.

• Generalist Agility: Moves fluidly across functions and disciplines, connecting technical depth with strategic coordination.

• Program and Operational Leadership: Leads readiness programs end-to-end, balancing strategic vision with operational efficacy. You implement repeatable frameworks, measure what matters, and drive continuous improvement. You hold people accountable and are comfortable leading through influence.

• Enablement Design: Builds learning systems that accelerate onboarding, readiness, and continuous skill development.

• Change Management: Develop frameworks that ensure accuracy and accessibility of information, and drive adoption of new processes through clear communication.

• Cross-Functional Collaboration: Partners effectively with Product, PMM, GTM, and Support to align priorities and deliver results.

• Data-Driven Thinking: Defines and interprets metrics to evaluate readiness and success, informing future decision-making.

How to Apply

At Zapier, we believe that diverse perspectives and experiences make us better, which is why we have a non-standard application process designed to promote inclusion and equity. We're looking for the best fit for each of our roles, regardless of the type of companies in your background, so we encourage you to apply even if your skills and experiences don’t exactly match the job description. All we ask is that you answer a few in-depth questions in our application that would typically be asked at the start of an interview process. This helps speed things up by letting us get to know you and your skillset a bit better right out of the gate. Please be sure to answer each question; the resume and CV fields are optional.

Education is not a requirement for our roles; however, if you receive an offer, you will need to include your most recent educational experience as part of our background check process.

After you apply, you are going to hear back from us—even if we don’t see an immediate fit with our team. In fact, throughout the process, we strive to never go more than seven days without letting you know the status of your application. We know we’ll make mistakes from time to time, so if you ever have questions about where you stand or about the process, just ask your recruiter!

Zapier is an equal-opportunity employer and we're excited to work with talented and empathetic people of all identities. Zapier does not discriminate based on someone's identity in any aspect of hiring or employment as required by law and in line with our commitment to Diversity, Inclusion, Belonging and Equity. Our code of conduct provides a beacon for the kind of company we strive to be, and we celebrate our differences because those differences are what allow us to make a product that serves a global user base. Zapier will consider all qualified applicants, including those with criminal histories, consistent with applicable laws.

Zapier prioritizes the security of our customers' information and is dedicated to adhering to all applicable data privacy laws. You can review our privacy policy here.

Zapier is committed to inclusion. As part of this commitment, Zapier welcomes applications from individuals with disabilities and will work to provide reasonable accommodations. If reasonable accommodations are needed to participate in the job application or interview process, please contact jobs@zapier.com.

Application Deadline:

The anticipated application window is 30 days from the date job is posted, unless the number of applicants requires it to close sooner or later, or if the position is filled.

Even though we’re an all-remote company, we still need to be thoughtful about where we have Zapiens working. Check out this resource for a list of countries where we currently cannot have Zapiens permanently working.