Data Entry / Virtual Assistant (Part-time, Work from Home)

UrgentJobsColombo is hiring a part-time Data Entry / Virtual Assistant to work from home, keeping simple records, sheets, and messages up to date for a busy Colombo-based team.

This work-from-home role suits someone organised, careful with details, and comfortable spending most of the day on a laptop. You will keep spreadsheets and simple databases accurate, convert documents and forms into clean digital records, reply to routine messages, and prepare short daily updates for the team. Full training is given on our own templates and tools, so candidates with no formal office experience are welcome as long as their typing, spelling, and follow-through are reliable. Hours are flexible around study or family commitments, with at least four hours a day expected.

No prior professional experience required.

What you will handle

  • Enter data from forms, invoices, screenshots, and PDFs into Google Sheets and internal trackers.
  • Check and clean existing records so names, phone numbers, and amounts stay accurate.
  • Reply to routine WhatsApp, email, and chat messages using approved templates.
  • Prepare short daily and weekly summaries of work completed and items pending.
  • Keep client information private and stored only in the shared folders provided.

What the team needs right now

  • A laptop or desktop with a stable internet connection and a quiet place to work.
  • Good typing, spelling, and attention to detail. Speed tests welcome but not required.
  • Comfort with Google Sheets or Excel, and willingness to learn new software.
  • Reliable availability of at least four hours a day, Monday to Saturday.
  • No office experience is required. School leavers, students, and career returners are encouraged to apply.

Application requirements

  • A short note about your typing speed and your available working hours
  • Confirmation that you can work from home with a reliable internet connection
  • A CV if available, or a short summary of your studies or previous work
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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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