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Part-Time Administrative/Operations Assistant (Remote — APPLICANTS MUST RESIDE IN CALIFORNIA)
Hatch Henderson Fivel LLC | 18–25 hours/week | Condensed into 2–3 days
Part-Time Administrative/Operations Assistant (Remote — Southern California)
About the Role
Hatch Henderson Fivel (HHF), a boutique national legal recruiting firm, is looking for a detail-oriented, tech-comfortable administrative/operations professional to support our distributed team of three firm partners and our Operations Manager, to whom this role reports.
This is a semi-flexible part-time position — 18–25 hours per week, condensed into 2–3 weekdays, between the hours of 7am PT - 6pm PT. We're looking for someone who is experienced in provided remote, administrative support in a stable, ongoing part-time role, not a stepping stone. For the right person, there's real potential to grow into more hours, and eventually full-time, as the firm scales.
If you're a professional looking for meaningful part-time work that fits around other commitments — while still being taken seriously and given real responsibility — we'd love to hear from you.
About Hatch Henderson Fivel
At HHF, our mission is to help high-quality lawyers find their ideal career paths, and help law firms find the best legal talent for their needs. We're a fully distributed team that values a productive, flexible, and genuinely enjoyable working environment. Our core team has worked together for years across companies, and we place a high value on trust, collaboration, and clear communication. Learn more at
What You'll Do
- Conduct research, compile data, and draft, edit, and proofread a range of documents — reports, notes, contracts, presentations, and correspondence — with sound judgment on content, accuracy, and completeness
- Assist the Ops Manager with calendars and scheduling for firm partners
- Draft and review communications on behalf of firm executives as requested
- Organize and prepare for meetings: research, gathering materials, and logistics (calendar and video invites, etc.)
- Maintain records, files, and our firm's CRM database through accurate data entry and upkeep
- Join weekly firm meetings to take and distribute notes
- Take on other related duties as they come up — we're a small team and roles here have some range
What We're Looking For
- Prior administrative, executive assistant, or operations support experience (legal industry experience is a plus, but not required — genuine interest in learning the field goes a long way)
- Prior remote work experience required
- Excellent written and verbal communication skills
- Strong working proficiency in Microsoft Office (Excel, Word, Outlook) and comfort picking up new tools and systems
- Strong internet research skills
- Excellent organizational skills, attention to detail, and time management
- Ability to multitask, prioritize, and manage shifting priorities independently
- A proactive, team-oriented mindset and professional discretion — you'll be handling sensitive information
- A reliable, self-directed home-office setup, since this is a fully remote role
Why Work With Us
- Flexibility: condense your hours into the 2-3 consecutive days between 7am PT - 6pm PT
- A close-knit, collaborative distributed team — not a big, impersonal firm
- Real responsibility and visibility with firm leadership from day one
- Room to grow: potential path to increased hours or full-time work
Location: Remote (candidates must be based in the USA, with preference to California; Southern California is preferred)
Hours: 18–25 hours/week, 2–3 days
Reports to: Operations Manager
Please note, this role does not offer benefits or paid time off.
To apply, please submit your resume and cover letter along with a brief note about your availability and interest in the role. Applications accepted via Indeed as well as via email:
Claudia Mays, Operations Manager: cmays@hhflegalsearch.com
Job Type: Part-time
Pay: $20.00 - $22.00 per hour
Expected hours: 18.0 – 25.0 per week
Work Location: Remote
